to our busy brides needing to keep track of upcoming events…we know it’s hard! that’s why we created a wedding industry event calendar to see what’s happening in the Lawrence, Kansas City and Topeka areas.
the a-z’s of wedding and event planning . . .
attrition rate - amount of people who actually attend an event that rsvp’d they were going to. (no shows divided by total number of people who registered.)
audio visual - refers to equipment with both sound and visual components event planners use for presentations, including screens, monitors, projectors, microphones, video, and sound equipment.
banquet event order (beo) - thorough details of the venue/vendor instructions to carry out exact aspects of the event.
banquet-style - classic banquet style table placement consist of long rows of rectangle banquet tables with seats on both sides. this setup will allow for the most seats in a room.
banquet round - this seating arrangement is designed for large guest counts, where there are typically round tables of 8-10 guests seated.
blackout dates - dates that are not available due to high volume because of travel, holiday or major events, etc.
blusher veil - a short veil that extends to just below the chin (so as not to interfere with the bouquet).
boutonniere - a “mini” bouquet or singular flower worn by male members of the wedding party on their lapels.
breakout room - an area designated to specific function such as a gathering room for the bridal party, or a meeting room for the vendors.
bustle - a type of framework used to expand the fullness of the back of a woman's dress. many modern gowns contain hidden strings and buttons made for tying up the bustle after the ceremony so the bride can dance more freely at the reception.
cake cutting fee - a fee sometimes charged by vendors to cut individual pieces of your cake.
charger - an oversized decorative plate set under all other plates to add a pop of color and to tie the table setting together.
color palette/scheme - the main colors (usually 2-3) you have chosen for the decorations and adornments that will be used to style your wedding.
corkage fee - charge you pay when you bring in outside alcohol other than what the venue provides.
dais - this is a podium or platform raised from the floor. In wedding receptions, it is where the bride and groom are seated. the word is also used to indicate the flower display on the happy couple's table, which often tumbles over the front.
dyeables - shoes or fabric that can be dyed to match a specific color swatch.
emcee - the emcee is the host who moves the event forward by announcing speakers, songs and dances. this is oftentimes a DJ or band leader. we recommend making sure your emcee is comfortable giving announcements throughout the night.
escort cards - these let your guests know where they will be seated. usually are displayed at the entrance to a reception.
f & b - an acronym for “food and beverage”, which refers to a catering service provided by a venue during an event.
fascinator - a hair accessory that's worn to the side and is often made of feathers, flowers, or wisps of fabric. it's often embellished with crystals, beads, or loops of ribbon, and attached with a comb, headband, or bobby pins.
first look - a moment scheduled for the bride and groom to see each other before the ceremony. it’s usually a great photograph opportunity.
floor plan - refers to the blueprint or layout of a room or exhibition hall, including electrical outlets, doors, windows, pillars, and other amenities and how the event will be set out within the space.
fondant - a hard frosting made of sugar and water that's mixed together, cooked, and cooled. like buttercream, it is traditionally used on wedding cakes.
force majeure clause - A “force majeure” clause (French for “superior force”) is a contract provision that relieves the parties from performing their contractual obligations when certain circumstances beyond their control arise, making performance inadvisable, commercially impracticable, illegal, or impossible.
ganache - an icing made from chocolate and cream that's used to cover, decorate, or fill cakes.
get-in - this term refers to a specified time for crew and staff to arrive and access a venue for setup before the public or guests arrive.
guarantee - a confirmed number of meals or servings you will be paying for whether or not those will be consumed by the attendees at your event. caterers typically require a one-week guarantee prior to the event.
handle wrap - some type of fabric or ribbon to go around the stems of a bouquet.
head table - the table where the bride and groom sit with their wedding party, family or close friends.
hosted bar - a beverage service system where the host pays for all drinks ordered by the guests. also known as an open bar.
installation & dismantle (i&d) - also called “setup and tear down”, the process of preparing equipment or design installations for an event and taking apart that equipment after the event.
itinerary - another word for a schedule, agenda or program. we develop a weekend itinerary for the bridal party and immediate family so they know when to be where!
juliet cap - this is a close fitting cap that is often decorated with precious stones sometimes worn as a bride's headpiece.
ketubah - in Jewish weddings, this is the wedding contract between the bride and groom. it is usually highly decorated and often framed and put on a wall in a couple’s home.
lead time - time between your initial inquiry and the day of the event.
led candles - due to fire code, some venues will only allow battery-operated led candles.
maid/matron/man of honor (moh) - known as the chief bridal attendant in some countries, he/she is the last attendant to walk down the aisle before the bride herself. if the couple are exchanging wedding rings, then it is their duty to hold the ring destined for the groom, and hand it over to the bride at the right time, as the best man does in reverse. they will also hold onto the bouquets during the vows, and see that the bride's dress is properly turned out.
nosegay - a bouquet typically given to the mothers of the bride and groom the day of the wedding before the ceremony.
officiant - the person in charge of performing the marriage ceremony
overlay - a decorative linen usually smaller than the underlay to add a contrast and style to the tablescape.
place card - a table placard set at an individual place setting on a table to inform guests which seat is theirs.
place setting - a variation on the table service for a single guest: a napkin, salad fork, dinner fork, dessert fork, service plate or charger, soup bowl, bread-and-butter plate, butter spreader, dinner knife, teaspoon, soup spoon, water goblet, red wine glass, and white wine glass.
pomander - an arrangement of flowers in the shape of a ball usually used as decoration or in place of a bouquet for flower girls. they’re usually hung or placed on top of a vase.
prelude - the background music played as guests await the ceremony.
processional - the music played as the family, wedding party and bride walk down the aisle.
quiet time - between formalwear fittings, cake tastings and worries over pulling together a guest list, wedding planning can put a serious dent in your love life. So make a point to pencil in some quiet time with your fiancé. whether you hit a hot new restaurant, take in a movie or just share coffee and bagels over the sunday paper, keep wedding chat to a minimum (no easy feat!) and just enjoy each other's company.
reception-style - designed to encourage participants to mingle and a common set up during a cocktail reception. high-top tables are placed throughout the room with limited or no seating provided.
recessional - the music played as the bride and groom exit the ceremony.
rehearsal - a time designated a day or two before the wedding to practice walking down the aisle and standing at the altar.
rehearsal dinner - takes place after the rehearsal and includes the wedding party and family of the bride and groom.
request for information - an informal inquiry to a vendor you are interested in learning more about their operation such as pricing, inventory, availability etc.
request for proposal (RFP) - a form asking for a bid from a vendor which includes detailed specifications of what you would ask them to accomplish.
room block - if you anticipate having a large number of your guests traveling into town to attend your event, we recommend reserving a room block at a local hotel. they can set aside a certain number of rooms to be booked by your guests, often at a promotional rate.
save - the - dates - a formal announcement of the wedding date to let your guests know to keep that date available. these are sent before the formal invites, typically about six months prior.
seating chart - another way to let guests know the table where they will be sitting.
signature cocktail - a specialty cocktail chosen by the bride and groom or caterer to be served at the reception. it can be either a traditional drink that has personal sentiment to the couple or a new drink created for the couple.
sheet cake - the cake used to serve your guests if the primary tiered cake is not enough.
skirting - this term references the fabric that is affixed around tables, stages and risers, often hiding cords, materials and storage space.
stationary suite - a term used to refer to all the stationary used before, during and after the wedding invitations including invitations, rsvp cards, escort cards, menus, etc.
sweetheart table - a table set for just the bride and groom.
tablescape - everything involving the design of a table from centerpieces to silverware choice.
uplighting - uplighting can either be provided by your music entertainment team or by an event design company. they will discuss a “color wash” design with you to transform your reception space to take on a different ambiance for the night.
usher - an individual selected to seat guests upon arriving to the wedding ceremony.
v-shaped layout - also known as “chevron” or “herringbone”, this setting design sees the room set up with tables and chairs in rows forming a v- formation facing the front of the room.
venue coordinator - an employee of the wedding reception venue that acts as a liaison between the bride and groom and the venue’s operations team. every venue’s coordinator’s roles may vary, but oftentimes their focus is solely to deliver their contracted services and oversee the building as a whole.
votive candle - small candles, typically 2 inches in height, placed as decoration to create an ambiance during the reception.
votive holder - a glass or metal candle receptive. Besides adding to your decor, they help you votive candies burn safely and efficiently. your venue may require them with real candles.
walkthrough - a walkthrough is a visit to your venue. this could take place at several times during the planning process. the final walkthrough will be the last time you are in the venue with before your big day. it is the time to iron out all of the last minute details, get all of your questions answered, and get all of the different parties of your production team on the same page.
wedding management - our wedding management service focuses solely on pulling all the final details and logistics together towards the end of the wedding planning process, and ultimately executes everything for the bride and groom on the day of their wedding.
wedding website - this is a terrific way to keep your bridal party and guests informed of the details of your event. many brides have found that a wedding website is especially helpful for keeping everyone in the loop for a destination wedding. look online for services that allow you to create your own site for free or for a small fee.
x-tra invitations - be sure to order about 20 extra invitations and envelopes. you'll need them for any last-minute additions to your guest list and for redoing any envelope-addressing goofs. and don't forget to save yourself a few invites to tuck away as precious keepsakes of the day.
yichud - this is a period of time in a Jewish wedding which occurs immediately after the ceremony. during this time the bride and groom are allowed to be alone together.
zero regrets - savor every moment. even if the weather wasn't just what you'd hoped for, or there were a few little snafus along the way, look back on your day with zero regrets—and look forward to starting life as a newlywed!